Program Coordinator

Role Type: Full Time
Location: Philadelphia, PA [hybrid; typically 4 in-person days / week]
Salary Range: $50,000 to $55,000

SAADA is an organization on the rise, and we are seeking a Program Coordinator whose skills, commitment, and vision will further solidify SAADA as a national leader in community-based storytelling. If you are a conscientious, curious, and striving individual, we invite you to come build with us. We are looking for a colleague interested in advancing their career at SAADA, and we are dedicated to supporting your professional growth.

Program Coordinator Role:
The Program Coordinator is a dynamic and ever-evolving role within our organization, playing a vital part in delivering on SAADA’s mission, deepening our impact, and fostering meaningful connections with South Asian American communities across the country. You will report to and work closely with SAADA’s Program Manager to develop and execute innovative programs and initiatives that align with our organization’s long-term vision, working on programs such as the First Days Project, the Revolution Remix Walking Tour, and our Archival Creators Fellowship Program.

Who We Are:
SAADA creates a space of belonging for South Asian Americans. Our archive, storytelling projects, artistic partnerships, walking tours, lesson plans, films, and books help ensure that South Asian Americans are recognized as an essential part of the American story. The future we are building together is one where each of us feels our worth and knows that we belong.

For more information about SAADA, visit our website; follow us on Instagram; check out “Memories We Carry,” an exhibit created by one of our Archival Creators Fellows; or, listen to the soundtrack to our Revolution Remix walking tour of Philadelphia.

Responsibilities Include:

Working closely with the Program Manager to ensure SAADA programs and projects are successful and deliver on key outcomes:
  • Assisting with monitoring project timelines, budgets, and deliverables
  • Coordinating with project teams and stakeholders to ensure timely completion of tasks
  • Assisting with project documentation, system improvement, and workflow documentation
  • Digitizing and processing materials for the archive, with meticulous attention to detail
  • Creating descriptive metadata for archival materials
  • Assisting with volunteer recruitment and retention, and tracking volunteer participation in programs and events
  • Identifying community organizations, educational institutions, and other partners to enhance SAADA’s outreach and impact
  • Maintaining program databases and records, ensuring accuracy and integrity
  • Providing data analysis to support strategic planning
  • Ensuring timely responses to inquiries

Supporting the planning and execution of workshops, conferences, and events, both in-person and virtual:
  • Coordinating logistics, such as venue selection, catering, and equipment setup
  • Assisting with creating meeting and event agendas, capturing outcomes, preparing materials, taking notes, and following up on action items
  • Arranging group travel plans and coordinating with local vendors
  • Providing technical support for online events
  • Creating descriptive metadata for archival materials
  • Troubleshooting event-related issues

Other Responsibilities:
  • Pursuing professional development opportunities and trainings
  • Performing other duties as assigned by the Program Manager

  • Strong background in program and event coordination with at least 2-5 years of relevant professional experience
  • Critical attention to detail and organizational and project management skills
  • Experience with grant funded projects
  • Excellent interpersonal and communication skills
  • Ability to work collaboratively and build relationships within South Asian American communities
  • Available for occasional weekend/evening meetings and events (2-3 times/month) and time-sensitive deadlines

Salary and Benefits:
The pay range for this position is $50,000 - $55,000. SAADA is committed to providing our staff with a competitive benefits package, which includes a monthly health insurance stipend, paid time off, short- and long-term disability and life insurance, retirement matching, a wellness stipend, and a professional development fund. This hybrid position (typically four days in office per week following an initial non-hybrid in-person onboarding period) is based in SAADA’s Philadelphia office, located at 1650 Arch Street, Suite 2130, Philadelphia, PA 19103.

Join Us!
SAADA is an equal opportunity employer. We are building a team that is dedicated to our work and to each other, and we’d love for you to join us! Applications will be considered on a rolling basis until this position is filled. Please send your resume and cover letter as separate attachments in an email with the subject line “Program Coordinator Position” to Please also include how you found out about this position.